If your goal is to create a Travel Program that creates memories of a life time our job is to make sure it executes with absolute precision.
PMG will provide full time staff on site as well as a full time photographer as an optional service. Our team proactively confirms all prior arrangements and stays in constant communication with your team and the facility's staff in order to:
When your participants want to be a part of a successful convention or have earned the right to be part of a rewarding incentive program, they deserve the best service available. PMG is your answer!
Event Management
From an executive board meeting of 15, to a physician meeting of 50, or an international user conference of 1,000, PMG has the expertise to deliver the results you need while providing the personal service your attendees deserve. Whether you're planning a trade show, medical meeting, or new product launch, we'll design an event that not only builds your company's reputation, but also enhances your bottom line.
PMG's 9 Steps to a Successful Event:
1.Prepare a detailed chronological agenda, which highlights all logistical aspects of the meeting. Distribute as necessary to all hotel, supplier, and client representatives
2.Provide consultation in matching agenda requirements with contracted function space
3.Recommend food and beverage selections and quantities; assist in the development of special menus; negotiate standards and pricing to ensure quality and to meet budget objectives
4.Review and coordinate all audiovisual equipment and other special service arrangements
5.Coordinate all ground transportation services related to VIPs, airport meet and greet, off-site events, and hotel shuttle service
6.Plan logistics and assign space for other special needs wherever applicable, such as hospitality suites, receptions, etc.
7.Review banquet event orders
8.Communicate master billing requirements and procedures
9.Review union work rule regulations and rates that may apply to planned events. Uncover and communicate any hidden costs
Incentive Travel
You expect the execution of a meeting where every detail is handled so efficiently that each one will become an enhancement to the meeting experience, not an issue to be addressed. When any unexpected situations occur, you demand that they be handled in an unobtrusive and professional manner so that you are able to concentrate on your agenda without major interruptions. This attention to detail enables your staff to focus on the other substantive aspects of the meeting rather than on logistics. You can enjoy the meeting yourselves and assist other attendees with making it a productive experience.
The partner that you select to manage your event must understand it as you do: the purpose, the objectives, and how the event compliments your overall strategy.
The Successful Event Includes:
- Site recommendations
- Purchasing and negotiation (land and air)
- Program registration (including online)
- Program communications (including online)
- Air transportation
- Signature events
- Complete transportation and baggage delivery
- Hospitality desks
- Rooming lists and all pertinent information
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- Food and beverage
- Ground transportation
- On-site coordination
- VIP handling
- Onsite event production
- Budget management and reporting
- Guest speakers and entertainment
- Audio-visual development & production
- Room gifts
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Production
PMG can provide Event and Entertainment Production:
- Entertainment
- Scenic Props
- Staging
- Audio Visual
Whether your company needs complete staging, lighting, sound, design and production, sets, scenery, audio visual, labor, and special effects, PMG can create and design integrated programs that utilize entertainment!
